The essence of a pay statement is to show the amount of income a person earned in a particular period. The record will, therefore, show the basic salary, allowances, deductions and the net salary. Your employer is the one who will make and keep your pay records. The law on issuing of pay stubs to employees will vary depending on your current work locations. Carrying out some activities may require you to have your pay statements. For example when applying for a lease on a new building. For many individuals it is a challenge to acquire the pay records from the employer. The following are tips to use when requesting for your pay statements from the employer.
Knowing the state laws is the first thing to do when requesting your pay stubs from the employee. Usually the regulations varies depending on your state. Maybe in your employer’s state the law only requires the company to maintain the records of the pay stubs and not a necessity to give them to you. To understand how to get the pay stubs from the employer you need first to recognize the State law.
The second step is to contact the company’s human resource department. Usually this unit is tasked with keeping all records relating to the firm’s workers. The department may have documents stored in computers or printed and kept in files. Thus, your human resource manager will direct you to the location of your pay records. Some companies have simple procedures to request for pay stubs while other have a lengthy process. To know the next step to take you need to understand how the human resource department operates. Thus, you will have a clue of when to expect to get the pay stubs from the employer.
The next thing to do to get the pay records is to identify the documents you need to submit. Some companies will require you to fill various paperwork. You will need to provide your details and sign some paperwork. Therefore, you will need to know the exact documents you need and fill them correctly. It is critical to go through the documents again before you send the paperwork. You need to eliminate errors that may result in delays in receiving the pay statements.
You can file a complaint if your employer denies your request for giving you the pay stubs. However before you send the complaint to ensure you have followed all the above phases correctly.